HiveConf

HiveConf is a mobile conference companion app designed specifically for beekeeping conferences, bee schools, and field day events. It provides attendees with access to schedules, venue maps, and on-phone talk reminders without requiring app store downloads. The service opens from a QR code and continues to work offline, ensuring functionality even when venue Wi-Fi is unavailable.

The platform operates on a free model for event organizers in exchange for a sponsor slot on the event's welcome screen. This arrangement allows organizers to offer the entire app—including schedules, maps, and reminders—to every attendee at no cost. There are no per-attendee fees or trial clocks, and the whole app is available for free once the sponsor placement is agreed upon.

Organizers can import existing CSV or Excel files to quickly turn a spreadsheet into a full schedule. They can also upload floor plans to create interactive venue maps that highlight the correct room for each talk. Additionally, the system supports blind judging for honey shows, allowing judges to score entries from their phones while exhibitors submit online or on paper forms.

The premium service costs $199 one time and includes a turnkey setup where the team enters the conference details, builds a custom theme from the organizer's logo, and checks all provided files. This service is offered once the event is approved, with results handed back within five business days of confirmation that all files are complete.

Organizers can purchase a custom theme add-on for $39 one time, which builds a branded interface from their logo. This premium seat is optional and can be bought at any time after the event is approved, either months ahead or the week of the show.

The app includes a printable QR flyer for the registration desk and a print-ready schedule that can be distributed to attendees. Every talk also generates a shareable link that includes photos and descriptions, allowing speakers and vendors to be easily found by organizers.

Speakers and vendors can sign in to the platform so that event organizers can find and list them. This feature helps keep bios current without requiring organizers to retype information manually for every event.

The system allows organizers to edit room changes in one place, and phones pick up these updates within minutes of having signal. Attendees receive reminders before each talk starts and can star talks they want to see, with the schedule, map, and starred talks going where their phones go.

The service is free for events that carry a small sponsor placement, such as Ozark Bee Barn looking for new wholesale suppliers. This model removes the need for a rep to work the room at every show in the region, saving both the club's conference app costs and exhibitor representation fees.

The platform is described as 'off the desk and into their pockets,' moving the schedule, venue map, and talk reminders directly to attendees' devices. It replaces cluttered desks with a clear digital interface where the schedule, map, and starred talks are always accessible.

Organizers can choose between a free tier with a sponsor slot or a $39 to $199 one-time premium seat depending on their needs. The free tier includes everything above for every attendee, while the premium options offer turnkey setup or honey show capabilities.

The app works without an app store download by opening from a QR code and maintaining functionality offline. It also supports importing existing spreadsheets and floor plans, making it easy to integrate with materials organizers already have.

The platform supports multiple languages including English, Spanish, Chinese, Vietnamese, Korean, Portuguese, French, and German, as indicated by the website footer options. It is built by Nectarmark and offers support for various international conferences.

The official website of HiveConf is hiveconf.com.

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