helloPVO

helloPVO is a software product designed for parent volunteer organizations like PTAs, PTOs, HSAs, and booster clubs. It provides a centralized platform to manage meetings, finances, events, contacts, and year-end board transitions. The service is operated as a product of Brigade Management and is positioned around preserving institutional knowledge when board membership changes.

The Starter plan is completely free for one board and requires no credit card to start. This plan includes meetings and agendas, a member roster with roles, basic budget tracking, and a member directory. Users can upgrade to paid plans later as their group grows.

helloPVO offers three main paid tiers: Essential at $19 per month per board, Complete at $39 per month per board, and District with custom volume pricing. The Essential plan adds online payments, reimbursements, and the Nova AI helper. The Complete plan includes Board-Fit Assessments and priority support alongside Nova AI.

The Essential and Complete plans both include access to Nova AI, which is described as an AI assistant that answers questions about minutes, money, and members in plain language. However, fair use limits apply to the usage of this feature in both plans.

Board-Fit Assessments are a specific feature available to help organizations grow great officers. These assessments cost $19.99 each if purchased separately, but they are included in the Complete plan. They are not part of the Starter or Essential plans.

The platform is built specifically for PVOs, PTAs, PTOs, and HSAs, with a focus on managing the year-end handoff between boards. When officers rotate, the system ensures that knowledge stays put so every new board starts ready instead of starting over.

To get started, users must first set up their board in minutes. Afterward, they can invite the officers and volunteers who keep things running, allowing the whole board to work from the same place immediately.

helloPVO was built by parents who previously served on PTA, PTO, and booster boards. The founders created the tool to solve the late-night reconciling, lost passwords, and scrambling that occurs every time a board changes hands.

The service helps prevent work from being trapped in one person's inbox or lost when the term ends. It keeps meetings, money, events, and people together in one place for the entire year.

The platform allows users to run meetings, track money and reimbursements, and organize events and volunteers all in one integrated location. This centralization ensures that nothing is lost during the transition of power.

At year's end, the system can generate a Handoff packet so the next board starts with everything they need. This feature is designed to ensure a smooth transition without losing institutional knowledge.

The website states that the service is free for one board, with no per-seat surprises. Users can add what they need as they grow, and there is a Cost Calculator available to help determine the right fit.

helloPVO is a Brigade Management, Inc. company. It is part of the Brigade Management family of products and services.

The platform includes a feature called Member Directory to help manage contacts and roles within the organization. It also provides tools for communications and assessments to evaluate board fit.

You can reach helloPVO by e-mail at [email protected].