HinweisPilot

HinweisPilot is an internal reporting office service provided by Fristen24 that helps companies with 50 or more employees comply with the German Whistleblower Protection Act. It offers an anonymous reporting channel via a shareable link and automated deadline tracking for the statutory 7-day acknowledgment and 3-month feedback requirements. The service operates on servers in Germany and is offered free of charge without a credit card.

The service provides a traffic-light indicator to track statutory deadlines, including the 7-day acknowledgment and 3-month feedback periods required by § 17 HinSchG. It also generates a printable notice with a QR code for workplace posting and sends deadline reminders to responsible staff. Documentation of each case is provided with exportable records in JSON or printable formats.

Meldende receive a Zugangscode after sending a report and remain completely anonymous without providing contact details. All inquiries are routed through a protected mailbox to ensure confidentiality according to § 8 HinSchG. The system automatically archives confirmations, messages, and deadline adherence into a case file that can be exported.

The platform sends automated reminders at specific intervals, such as 3 and 1 day before the confirmation deadline, and 14 and 3 days before the feedback deadline. It also warns 90 and 14 days before a deadline expires and notifies users if a deadline is missed. These notifications occur without revealing the text of the original report.

HinweisPilot prints a workplace notice featuring a QR code linking to the reporting URL, along with the company name and protection rights under §§ 8, 17, and 36 HinSchG. This allows companies to fulfill the requirement of posting an internal reporting channel visibly. The system also handles oral reports by creating a content protocol with the whistleblower's consent.

A single account can manage multiple internal reporting offices, which is permitted under § 14 Abs. 1 HinSchG. This allows ombudspersons and law firms to maintain separate channels for each client. The service also supports internal notes and measures with due dates within the case processing workflow.

The service is currently offered free of charge without the need for a credit card. It runs on servers located in Germany to ensure data sovereignty and compliance with local regulations. The platform uses fixed rules based on the law rather than a language model for processing reports.

The system tracks two clocks for every report: the 7-day acknowledgment period and the 3-month feedback period. The traffic-light indicator shows what is due next for each specific case. Cases cannot be closed until both obligations from § 17 HinSchG are documented.

The case processing includes classification, internal notes, and measures with due dates, all recorded in a processing protocol. This protocol is designed to be supplemented but never altered once created. The system ensures that the process remains calm and documented to avoid fines under § 40 HinSchG.

The service is specifically designed for companies with 50 or more employees who are legally required to establish an internal reporting office. It helps them avoid fines and manage the complex statutory obligations efficiently. The platform is part of the services offered by Fristen24.

The platform supports the mündliche Meldung (oral report) by creating a word protocol or recording with consent, or a content protocol without it. The resulting protocol must be confirmed by the whistleblower according to § 11 Abs. 4 HinSchG. This ensures compliance with § 16 Abs. 3 HinSchG regarding oral reporting.

The system allows users to download the associated case file as a JSON file or a printable page. The printable version omits internal notes to provide a clean record for revisions or authorities. This feature supports the documentation requirements for business leadership and external audits.

The official website of HinweisPilot is hinweispilot24.de.

HinweisPilot has no reviews on Trustburn yet. Anyone who has used it can write the first review on its Trustburn page.