WhenNOT

WhenNOT is a free online group scheduling tool that lets users create polls to find dates or times that work for everyone. Instead of asking participants to mark when they are available, the service asks them to cross out the slots that do not work, then ranks the remaining options so the organizer can pick the best one. It also offers free personal booking pages that connect to Google Calendar or Microsoft 365 and Outlook, allowing others to book available slots directly. The platform does not require accounts, apps, or installation, and sends calendar invitations once a slot is confirmed.

The service asks participants to cross out the days they cannot make instead of marking when they can, and 'maybe' counts as half. Users can choose between whole days or time slots inside a daily window, and specify how many days in a row they need. People tap the days they cannot make without needing an account or app, and the system ranks the dates with the fewest conflicts. The organizer then chooses one date, which goes into everyone's calendar as an invite.

WhenNOT reads every Google and Microsoft calendar you connect, offers only the hours you are really free, and puts the meeting link on the invite. It works with Google Meet (Workspace) and Teams links, custom questions, email and push reminders, and iPhone and Android apps. The platform also integrates with Slack, ChatGPT, and Claude for users who want those features.

Group polls are free forever, and the first booking page is also free. Pro costs $5 per month billed monthly or $60 billed once a year if paid yearly. Pro includes unlimited booking pages, co-hosts, text message reminders, and single-use booking links. The checkout shows the price in your local currency with tax included, and payments are handled by Link, a service of Stripe.

The platform is made in Tallinn, Estonia, by Hernas OÜ. It serves markets in English, Deutsch, Français, Español, Polski, and Nederlands. The footer explicitly states it was made in Tallinn, Estonia, and the company is Hernas OÜ.

The homepage mentions a feature called 'Buffer Split hours Date overrides Custom questions Your colours Signed webhooks BHAR' for advanced booking page customization. Pro users get webhooks and API keys, poll deadlines, and hidden answers. Free users get one booking page, while Pro users get unlimited booking pages.

Reminders go out by email and text a day, an hour, and 10 minutes before the event. Guests manage their own booking and every confirmation has a reschedule and cancel link. A declined invite frees the slot by itself, and co-hosts can be set up so whoever is free or everyone together can host.

The platform offers a film called 'Forty messages, or one link' that shows a group chat trying to agree on a weekend and what happens when somebody sends a WhenNOT link instead. The homepage also includes a 'Team retreat planner' and 'Group trip planner' guide.

Some users on Reddit compared it to Doodle, Slack polls, Google Sheets, and When2meet. They noted that Doodle had too many 'maybes', Slack polls caused chaos, Google Sheets were not updated, and When2meet was too granular for multi-day events.

The platform does not require accounts, apps, or installation for guests. There is no sign-up needed to start a poll, and people can answer without creating an account. The free tier includes unlimited day and time-slot polls and unlimited people per poll.

The platform allows multiple hosts on one page, and guests always see who they got. It offers a 'Poll deadline and hidden answers' feature for Pro users. The homepage also mentions a 'Compare vs Doodle vs When2meet vs Calendly vs Cal.com' guide.

The platform offers a 'Team retreat planner' and 'Group trip planner' guide. It also includes a 'Multi-day poll' feature and a 'Doodle alternative guide' for comparison. The homepage also mentions a 'Blog' and 'Company' section.

You can reach WhenNOT by e-mail at [email protected].

The official website of WhenNOT is whennot.com.

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