Meet in cardiff

Meet in Cardiff is the official Cardiff Convention Bureau offering a free, professional support service for business event organisers. The team helps source venues, secure accommodation rates, and provides marketing materials to promote Cardiff as an international destination. They work with Invest in Cardiff and a network of Conference Ambassadors to enhance conference programmes.

The service is completely free of charge and includes venue finding, securing best accommodation rates, and providing bespoke booking services for delegates. The team also offers introductions to local suppliers, support for bid documents, and event marketing assistance. All services are designed to create a tailor-made experience for business events in the city.

The team has over 95 years of shared experience in business events and uses intimate local knowledge to develop proposals. They manage the Cardiff Convention Bureau and are one of the partners in the Cardiff Business Events Partnership. Their goal is to create new ways for delegates to experience the city through local expertise.

Recent feedback from 2023 shows an average rating of 4.1 out of 5 stars from 8 reviews. The rating split includes multiple 5-star ratings praising excellent planning and attention to detail, alongside some 3-star reviews. Reviewers frequently mention the team's friendliness, professionalism, and the beauty of the venues they helped select.

Some reviewers on Trustburn say the team was incredibly helpful and knowledgeable, with venues that exceeded expectations. Others note the staff were friendly and accommodating, ensuring events ran smoothly. A common theme across reviews is the high level of professionalism and the ability to deliver a flawless event execution.

The business is located in Cardiff, Wales, and serves as a hub for national and international business events. They actively promote the city as a destination for major concerts, sporting events, and conferences. Their network includes leading influencers from industry and academia to attract events from within the UK and abroad.

To get started, event organisers can make an enquiry via the contact form on the website. The team will then get back in touch to discuss requirements and start planning. They also offer a downloadable 20-point checklist for conference planners to help with the initial planning stages.

The website mentions a partnership with Visit Wales and locally based photographers to illustrate the city. They also collaborate with Cardiff Music City and run initiatives to support local companies. These partnerships help strengthen the city's appeal as a destination for major events.

The team works closely with Cardiff Conference Ambassadors across various industry sectors to promote the city's strengths. They also provide support for national and international bids to secure events. This network aims to put Cardiff on the international map and attract business events.

The website highlights upcoming events such as the 2029 UEFA Women Champions League Final at the National Stadium of Wales. They also note the city's successful summer of music in 2026, featuring artists like The Cure and Katy Perry. These events demonstrate the city's capacity to host world-class concerts and major sporting events.

The team provides support to prepare bid documents and presentations, as well as arranging site visits and advice on virtual tours. They also offer event marketing, PR, and social media support to promote Cardiff to future delegates. These tools help organisers create a compelling case for hosting their event in the city.

The team uses Mailchimp for their mailing list, which includes a subscription form for the 20-point checklist. This allows event planners to download an interactive checklist with 20 important points to tick off during the planning process. The service is designed to ensure no critical step is missed in the organisation of a great conference.

The website states that the team has a marketing remit to promote Cardiff as an international destination for business events. They also work with industry leaders to enhance the conference programme. This proactive approach ensures the city remains competitive in attracting business events.

The team offers a bespoke proposal for the next business event based on the specific requirements provided by the organiser. They use local knowledge and experience working with a portfolio of venues, accommodation, and suppliers to create this proposal. The process is designed to be prompt, professional, and tailor-made for each client.

The website mentions that the team works with a portfolio of venues, accommodation, and suppliers to create a bespoke proposal. They also provide support for national and international bids. This comprehensive approach ensures that all aspects of the event are covered from venue selection to final execution.